Office of the Controller of Examinations
A complete, step-by-step explanation of the Result Processing System. From Admin upload to Student OTP.
Everything starts here. The Admin prepares the result data in a specific Excel format and uploads it to the server.
The system is secure. Raw data cannot be published immediately. The COE (Evaluator) must log in and verify the results.
They can edit grades if there are mistakes, check specific subjects, or bulk verify entire departments. Once 100% verified, they click "Submit to Principal".
While results are being processed, the Office staff can control who gets to see the result. This is the "Status" flag.
The Principal reviews the final analytics (Pass %, Department Stats). When satisfied, they click the "Publish Results" button.
This flips the global switch. Before this button is clicked, NO student can log in.
This is how students access their results safely:
The uploaded Excel file must have these exact column names:
| Column | Example |
|---|---|
| Registration Number | 311821104001 |
| Date of Birth | 2003-05-15 |
| Subject Code | CS3501 |
| Grade | O, A+, U, UA |
| Result | Pass, Fail |
| Credits | 3 or 4 |
GPA Calculation:
O=10, A+=9, A=8, B+=7, B=6, C=5.
U, UA, WH, WD = 0 Points.
Ranking Logic:
